So i got another dead end offer, unemployed  7 months, savings is gone, unemployment check barely cuts it, and i am behind on some bills, but NOT THE MORTGAGE. Recently, after the second and final enterview, and as the company was making its final decision.... an internal candidate applies to the position. Poof, i am out of an opportunity. companies will always go internal, not because they favor existing employees, because they don't want to pay unemployment AND a new salary. This has happened 4 times. The other offers I have had, actually offered me a job with offer letter, only to fall through due to funds!! 7 months unemployed March makes 8!!!  So i thought... monster, careerbuilder, Washington post, and WHY THE HECK NOT .. I REPORT!!

Email through I-report if interested:

Objective: To obtain a professional position with the ability to grow and work efficiently in a fast paced and demanding environment,  that shows complete dedication and professionalism, with a solid commitment to becoming a leader in the industry.

Skills:

US NAVY Veteran

Ability to obtain and maintain a government security clearance

Trilingual – Intermediate German and beginners Japanese and Arabic.

Over 10 years administrative, communications, and computer experience.

Ability to quickly learn new software/programs.

Successfully handles stress and works well under pressure.

Strong analytical and critical thinking skills.

Excellent interpersonal and people skills; initiative and a strong customer service focus

Extremely flexible; work well independently or as a team player.

Typing speed 60 wpm.

Organized, reliable, and self sufficient.

Effectively manage/coordinate simultaneous projects, and successfully prioritize multiple tasks with good judgment.

Develop and maintain processes for the consistent handling of customer issues.

Develop and document best practice support procedures.

Letter of Accommodation from US NAVY

Letter of Appreciation from US NAVY

Software:

MS Office: Excel, Outlook, Word, Access, Visio, Power Point, Project, and  Front Page

Primavera    

Evolve

CAS

Harvard Graphics,

Adobe Photo 7.0 & Acrobat

SAP

IRecruit, Resumix

Lotus Notes

Work History:

GeoEye Inc. 

6/2008 – 9/2008 (temp assignment)

Project Planner/Project & Administrative Assistant.

Typed various documents and assisted with the composition of presentations for executives by using MS Word, and Power Point.

Assisted in creating and standardizing reports, document, and other important documentation.

Assisted and maintained contract master schedule of personnel/resources, hours, and completion of action items in MS Project.

Handled travel request, approvals, and confirmations for management.

Assisted, completed, audited, and submitted expense reports for management.

Created expense report, travel, and training tracking through MS Excel to ensure correct follow through and ensure company protocols are followed. 

Created and organized meetings and company events, by booking conference rooms, arranging catering and ensure technical equipment worked prior to event.

Booz Allen Hamilton – FDIC Open Bank Contract

4/2007 –  6/2008

Executive Assistant/Project Coordinator

Created and maintained staffing reports to verify personnel billing to contract and which task order they are assigned to.

Organized and handled all on-boarding procedures for six task orders (160 people); contacting candidates and staffing firms, mail out new hire packages, submit new hire packages to main contracting company (when applicable) and  government agency for approval, schedule background procedures, confirm start date, order equipment, plot workstation locations, order workstation equipment and phone (when applicable), request initial software, confirm job site, verify position status; such as backfill, billing code, labor category, job description, and issue badges.

Arranged task order events and maintained all aspects of the events life cycle/changes.

Restructured, improved, and processed all personnel transfers, terminations, and exits.

Submitted facility request such as office moves, extra equipment, or additional space to FDIC authorized personnel for approval.

Handled all mass communication to the task orders, to ensure clarity and functionality of the contract.

Served as a liaison between FDIC officials, main company, and sub contracting companies.

Created and Maintain Employee Tracking database to display all government equipment issued to personnel, computer names, workstation information; type, location, contact numbers, job titles, Net IDs, training, company, and personal information.

Researched and consolidated information and professionally present the information in the best format to provide clear ideas.

Managed and Tracked all Booz Allen and Government Furnished Equipment issued onsite (field) for various task orders.

Coordinated equipment maintenance, upgrades and tracked information for government reports for various task orders.

Maintained safety and security of all GFE in contractor's possession and monitored/secured additional equipment.

Coordinates with government and company logistics team to ensure tracking of all equipment.

Assisted various Program Managers and upper management to estimate project activity, man hours, and some cost projections.

Created project staffing manual, to reflect the client’s on-boarding protocol as it pertains to the contractor and sub-contractor.

Aviel Inc.

1/2007 –  4/2007 (temp assignment)

HR Coordinator

Aided with recruiters in the staffing of multiple government contracts; IMF, FEMA, DoD.

Scheduled meetings, training sessions, and conferences by utilizing MS Outlook, and prepared meeting material and facility demands.

Ensured all HR documentations were ready for new hires to review, secured and maintained them in confidential files.

Performed background and security clearance verifications forms and submitted them to the appropriate agency.

Scheduled candidates for interviews, arrange travel accommodations, and provided hospitality.

Tracked all new hires and submitted weekly numbers to HR for monthly reports.

Typed, tracked, and distributed offer letters packages to potential candidates.

Prepared and mailed out new hire packages

Reviewed and jobs and posted in Irecruit to ensure they met the client’s needs.

Assisted with company staffing database, to reflect candidates/interviews, final candidates, expired/closed and new positions.

EDS – NMCI Contract – Client Satisfaction Team (CSAT)

1/2006 – 11/2006

Administrative Assistant II

Worked for the Director of Client Satisfaction and reporting managers to ensure effective production of the department by assisting with: reports, expenses, meeting arrangements, travel, relocations, conferences, correspondence, presentations, and projects.

Handled Departmental SAP actions; employee transfers, created new positions, promotions/pay raises, and ensuring correct cost codes/billing.

Monitored Director’s schedule and confirmed availability of other mangers and directors by utilizing MS Outlook.

Handled family and new employee relocations, travel arrangements, and corresponding expenses for various employees and directors.

Maintained company’s private conference rooms’ schedule by registering them in MS Outlook, ensured functionality, cleanliness, and that routine maintenance was performed.

Assisted with EDS’s internal real estate; by relocating personnel, creating new cubes, and adding additional attributes to cubes and offices, to ensure functionality for employees.

Ordered company Dell computers for various employees and contractors, ascertained that contract terms were respected; regarding maintenance, returning, tracking and that asset management protocols were completed by creating a tracking system in MS Excel.

Trained co-workers in MS Excel, Word, Power Point, and SAP.

Approved travel and expense request for departmental personnel on behalf of Upper Management.

Typed various documents and assisted with the composition of presentations for executives by using MS Word, Visio, and Power Point.

Aided Marketing & Communications Sr. Team Lead with the scheduling of various correspondence reviews, deadlines and submissions for publication.

Maintained confidential files and ensured information was secured at all times.

Monitored time cards/entry, confirmed the appropriate classification of time, and processed them to be further routed for approval.

Created expense report tracker sheets through MS Excel to assist with the accuracy of expenses, understanding the submission software, auditing, and to maintain an organized personnel expense files.

Managed/accounted government equipment and all fielded equipment through IT and  acquisition for major task orders

coordinated equipment and property requirements for department/task orders/staff

Created tracking system and maintained safety and security of all government and company equipment issued to contractors.

Developed shipping orders and schedules for distribution to our sites and recorded/tracked returns and their status with government and company.

Grant Thornton LLP

8/2005 – 1/2006 (temp assignment)

Recruiting Coordinator/HR Assistant

Aided with recruiters in the staffing of multiple government contracts; IMF, FEMA, DoD.

Scheduled meetings, training sessions, and conferences by utilizing MS Outlook, and prepared meeting material and facility.

Ensured all HR documentations were ready for new hires to review, secured and maintained confidential files.

Performed background and security clearance verifications forms and submitted them to the appropriate agency.

Scheduled candidates for interviews, arrange travel accommodations, and provided hospitality.

Tracked all new hires and submitted weekly numbers to HR for monthly reports.

Typed, tracked, and distributed offer letters packages to potential candidates.

FLUOR Federal Services - (Federal contracting company - contracted to FEMA - Florida Hurricanes: Charlie, Frances, Ivan, & Jeanne)

8/2004 - 6/2005 (temp assignment)

Project Assistant       

Reported to the Task Order Director and FEMA Public Assistance Officers/Directors to aid with the effectiveness of disaster relief for the state of FLA.

Maintained Personnel files and staffing rosters on over 200 contractors and subcontractors to ensure appropriate professions, and manning requirements were met; by monitoring vacation cycles, terminations, and deployment/redeployment.

Served as a liaison between contractors, contractor companies, and FEMA to ensure government regulations, updates, and contract terms were enforced and acknowledged.

Aided with the replenishment of FEMA staffing needs and served as primary contact in the rapid deployment of over 250 personnel in a forty five day period (broke the recruitment record for FEMA)

Aided in travel arrangements for contractors when evacuating, relocating to another site, requesting a leave of absence, and mobilizing/demobilizing.

Reviewed, corrected, and tracked over 200 contractor’s expenses; utilized Excel spread sheets to audit and submit for approval to FEMA and management companies.

Ensured all on-boarding requirements for the government and company were completed to include; security badge issued, training, logistics, site/work location confirmed, and travel arrangements were completed.

Created reports to present to FEMA and Director of Task Order to support per diem increases, improvements in work efficiency, staffing needs, and equipment needs/repair/upgrades.

Assisted with the distribution of logistics, repair, and tracking of FEMA equipment to over 400 contractors.

Managed/accounted government equipment and all fielded equipment through IT and acquisition for major task orders during natural disaster.

Coordinated equipment and property requirements for department/task orders off site/field.

Created tracking system and maintained safety and security of all government and company equipment issued to contractors.

Developed shipping orders and schedules for distribution to field sites and recorded/tracked returns and their status with government and company.

Tracked all hardware and software upgrades of applicable government equipment.

Organized logistical reports for Public Assistance department and logistics.

Walt Disney Imagineering

1/2004 January – 6/2004 (temp assignment)

Admin Assistant /Word Processor           

Aided engineering departments with MS Excel applications for presentations and statistical charts to regulate attraction quality and safety.

Typed correspondence and handled classified information regarding future rides and special events.

Schedule meetings and aided travel arrangements for various Executive staff.

Global Protector.Net, Inc.

5/2003 –  12/2003

Executive Assistant       

Assisted and reported directly to the President, CEO, and CFO, CIO, VP of Marketing, and Production Director with the over all function of Head Quarters by providing administrative and procurement support.

Independently developed and comprised company’s centralized filing system to include; Real Estate, accounts payable and receivable, by utilizing MS Excel to create a stable accounting foundation and process.

Created departmental and employee expense report forms by using MS Excel and maintained, audited, and organized all expenses to submit for final audits to CFO.

Developed Human Resource documents, key procedures, and filing system; employee personnel files, training, and evaluations.

Worked with the President, CFO, and HR Director to created a SOP that respected Muslim and American culture; dress code, salutations, meeting arrangements/times, and finance procedures.

Created structural system for company real estate and investments by utilizing MS excel.

Maintained detailed complex calendars, hotel accommodations, and coordinated domestic and international travel, as needed for Executive Staff and VIP guests.

Developed organizational charts to show directional growth, transition of company, responsibilities, and correct departmental work flow.

US Navy, Port Operations

10/1994 –  10/1997

Administrative/Office Manager

Handled foreign relations challenges regarding German and Dutch vessels by translating. 

Full comprehension in government protocol for on-boarding the base, entering secured buildings, paperwork format, and hiring procedures for contractors and active duty.

Held secret security clearance and transported various secret documents. 

Prepared various correspondences according to naval regulations for Executive Personnel. 

Maintained employee records on MS Access and COMPAS. 

Aided in the scheduling of departmental working hours and ship docking locations. 

Education:

Florida International University 1999-2002, GPA 3.0, 2002 AA , fulltime student

Major - International Relations

Minor - Modern Languages:  German, Arabic and Japanese.

US NAVY - 1997, AA, Business Administration

CONTACT THROUGH I REPORT

To whom it may concern:

I am writing to inquire about a professional position with your company.  I am a dedicated and independent hard worker who works well with a team or alone.  My previous employers include GeoEye, Booz Allen Hamilton, EDS, FEMA/FLUOR, and the US Navy.  My most recent position was temping with GeoEye, which started in July, 2008 and ended September 8, 2008.   I performed many of the same functions and responsibilities I had while at Booz Allen.  I was the main contact and owner for the project’s schedule, which was maintain in MS Project. I assisted in the reporting and deliverables of GeoEye’s satellite contract GeoEye-1, which launched in September of 2008.  While at Booz Allen Hamilton, I have developed and maintain processes for the consistent handling of customer issues, staffing, facilities, contract requirements, and security protocols.  I developed and documented multiple best practice support procedures, to include; staffing manuals, new hire practices, and general project best practices.  To assist with an evolving and growing client, I developed and maintained customized processes for the consistent handling of the customer’s concerns.  During my time at EDS I accomplished many things that have improved the communications between departments and national locations.  With in three months of my employment, I independently learned and understood the basics of SAP, an application that was the back bone of the company's structure.  I was able to learn the application and correctly take actions to identify and fix problems. Before EDS I worked with FEMA aiding Florida in the 2004 Hurricane disasters: Charlie, Frances, Ivan, and Jeanne.  Where I achieved in aided the rapid deployment of over 600 contractors with in a two month time span. This was the first time in FEMA/Homeland Security history that this amount of personnel was needed with in a short deadline.  Shortly after many of the contractors arrived to Florida, I had to aid in their evacuation to safety.  This was repeated three times, with the number of contractors doubling each time. I worked long hours, under extreme pressure, independently, and I look forward to doing the same for your organization.

I have received letters of recommendation from former supervisors, co-workers, government and non government personnel in appreciation for my dedication and getting the job done right. I am flexible and have the ability to work in different environments and with many cultures. My employment history demonstrates over ten years of administrative and customer service experience. Through the military, I have held a secrete security clearance and handled extreme situations with poise. I have advance to expert knowledge in MS Office programs such as; Word, Excel, Power Point, Visio, and Front Page. I have over five years of experience with scheduling meetings (internal and externally/remotely), preparing expense reports, travel arrangements for management and team members, and maintaining management’s schedule/calendar. My education includes three years of International Relations at Florida International University, where I completed an AA degree, with a minor in Modern Languages. I can read, write and speak German at an intermediate to advance level, and write, speak, and read Arabic and Japanese at a beginner’s level.

I believe my resume shows the experience needed to provide excellent services for my employer. I am looking for a company that will allow me to use my strong analytical and critical thinking skills. I am searching for a company that has growth and new experiences, to help me mature as a key component..  I believe the goals of my company should be my goals, and look forward to us achieving them.